This privacy policy sets out how Dover Choral Society uses and protects any information that you give Dover Choral Society when you use this website or contact us by other means.

Dover Choral Society is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy statement.

Dover Choral Society may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

The lawful basis under which we collect and use your data

We require your clear and unambiguous consent to process your data if you sign up to our newsletter. From time to time we may ask you to restate your consent.

If you are a member of Dover Choral Society, then we require your data in order to fulfil our legitimate interests (contacting you regarding rehearsals, events and other activities in fulfilment of our purpose of bringing the enjoyment of choral music sung to a high standard to the community of the Dover District in Kent and many visitors to the area).

What we collect – We may collect the following information:


Contact information including email address

Demographic information such as postcode, preferences and interests

Other information relevant to concerts, events and/or opportunities

What we do with the information we gather

We require this information to understand your needs and provide you with a better service and for the following reasons:

Internal communications to fulfil the purpose of Dover Choral Society.

Internal record keeping.

We may use the information to improve our website and offerings.

We may periodically send emails about new projects, ideas or other information which we think you may find interesting using the email address which you have provided.

From time to time, we may also use your information to contact you for research purposes. We may contact you by email, phone or mail. We may use the information to customise the website according to your interests.

Security & Information Retention

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable procedures to safeguard and secure the information we collect online. We regularly review the systems we use and the data we hold to ensure we are keeping it for an appropriate length of time and that it is still relevant.

Links to other websites

Our website contains links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

If you have previously provided us with your personal information so that we can send you newsletters, you may change your mind at any time by writing to or emailing us at

If you have previously provided us with your personal information as a contact, singer or musician then we will hold and process that data in accordance with pursuing our legitimate interests in the service of purpose of bringing the enjoyment of choral music sung to a high standard to the community of the Dover District. If you no longer wish to be associated with Dover Choral Society in this way, please let us know at

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties.

You may request details of personal information which we hold about you under the Data Protection Act 1998 and the GDPR by emailing

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.

We will continue to hold information for as long as your relationship with Dover Choral Society is deemed active, and thereafter we may keep any information relative to the relationship as dictated by regulatory, legal or operational requirements.